How To Grow Your Trucking Company

Mantis Funding September 25, 2023

Are you looking to take your trucking company to the next level and compete with the industry’s big players? With the right strategies and a little grit, growth and success are within reach, even for smaller fleets.

This comprehensive guide will explore proven methods to help you grow your trucking business wisely and efficiently, leveling the playing field with the big dogs. Keep reading to learn more.

1. Evaluate Your Financial Preparedness

Expanding your trucking business is an exciting venture, but it’s one that requires thoughtful planning. The first thing you’ll need to do is critically evaluate your financial preparedness.

Are you in a good position to afford new vehicles, hire additional staff, or invest in marketing? Understanding your current financial standing is crucial before taking any substantial steps forward.

Consider consulting with a financial advisor or utilizing budgeting tools to gain a clear picture of your finances. Assess your revenue streams, existing debts, and cash flow to ensure your business is financially robust enough to withstand any challenges.

Remember, a carefully planned financial strategy will set the foundation for a successful expansion, keeping you on track and avoiding unexpected pitfalls.

2. Set Cost Goals

Managing costs is essential for any business, especially when growing a trucking company. Setting clear and achievable cost goals enables you to operate within a budget, ensuring sustainable growth. Here are some ways to determine and keep your business costs in check:

Determine Your Mileage Costs

Understanding the cost per mile is fundamental in the trucking industry. Your cost per mile includes factors like fuel, maintenance, and depreciation. Accurately calculating your cost per mile allows for better pricing strategies and helps identify areas for potential savings.

Track Monthly Expenditures

Keeping a detailed record of your monthly expenditures provides transparency and control over your spending. Whether it’s insurance, vehicle payments, or office expenses, tracking these costs enables you to set realistic budgets and identify opportunities for cost reduction.

Secure Your Freight

Properly securing freight is an essential safety measure and a way to avoid potential financial losses. Investing in quality equipment and training ensures that any precious cargo reaches its destination undamaged, maintaining your reputation and dodging unnecessary expenses.

Implement Fuel-Efficient Practices

Fuel is often one of the most significant expenses for trucking companies. Implementing fuel-efficient practices such as proper tire inflation, regular maintenance, and driver training on fuel-saving techniques can lead to substantial savings and positively impact your bottom line.

Plan Routes and Stops in Advance

Strategic route planning can save both time and money. Utilizing GPS and routing software to plan the most efficient routes, avoiding traffic and unnecessary stops, ensures that your fleet operates at its best, reducing wear and tear and fuel consumption.

3. Do Not Neglect Vital Paperwork

When you run a trucking business, it’s easy to become consumed by the day-to-day operations and overlook the importance of meticulous record-keeping. However, neglecting paperwork can have serious consequences. The accuracy and completeness of paperwork regarding expenses, planning, and compliance are as crucial to your business as the trucks hitting the road.

Proper documentation helps streamline operations, ensure compliance with legal requirements, and provides valuable insights into your business’s financial health. Whether it’s maintaining accurate logbooks, managing billing and invoices, or keeping track of vehicle maintenance records, each piece of paper in the office holds significance.

Investing time and resources into a systematic approach to handling paperwork can pay dividends in the long run. Using management software or employing dedicated staff can make this process more efficient and less prone to errors. Remember, paperwork is not just a mundane task to put on the back burner; it’s part of your trucking company’s backbone.

4. Commit to Providing the Best Service

Maintaining good client relationships is not just an option; it’s a necessity in this competitive industry. Your commitment to providing top-notch service creates loyal customers who value your services and trust your company. Excellent service translates into repeat business, positive word-of-mouth, and a strong reputation.

These are vital components that help maintain secure profits and foster steady business growth. Your service quality is not only a reflection of your company’s integrity but also a powerful tool to help you stand out and compete with bigger fleets.

5. Make Smart Fuel Purchases

As you probably already know, fuel is a critical expense in the trucking industry, and wisely managing it can make a significant difference to your bottom line. When operating a small fleet, it’s essential not to make any assumptions; what might be suitable for a single truck may not necessarily be the right approach for an expanding fleet.

Always watch out for opportunities to purchase fuel at the best possible price. This may include monitoring fuel price trends, using fuel cards that offer discounts, or even negotiating bulk purchasing agreements with suppliers.

Additionally, it’s essential to be mindful of the importance of fuel quality and type. Ensuring that the fuel meets the required specifications for your vehicles will maintain their efficiency and longevity, saving you money in the long run.

6. Hire a Capable Office Team

As your trucking business grows, so does the complexity of managing various aspects of the operations. Building a capable office team with specialized roles is almost required to handle the increasing demands efficiently.

Here are some positions that can become key players for your company’s success:

A Certified Public Accountant (CPA)

Managing finances accurately and complying with tax regulations is critical for any business. An experienced CPA can help you navigate financial complexities, providing insights into cost-saving strategies and ensuring legal compliance.

A Truck Dispatcher

Efficient scheduling and coordination between your business, shippers, and receivers are vital for smooth operations as you hire more drivers. A dedicated dispatcher ensures timely deliveries, optimizes routes, and handles unforeseen challenges, keeping your fleet running smoothly no matter what.

A Freight Broker

A freight broker connects shippers with carriers, maximizing your load opportunities. By forging and strengthening relationships with various shippers, a broker can help address seasonality, keep your trucks filled, and keep the revenue flowing.

7. Ensure Stable Cash Flow and Expedite Capital Accessibility

Stable cash flow is the lifeblood of a growing trucking business. Without consistent revenue coming in, it becomes challenging to meet operational expenses, invest in growth opportunities, or handle unexpected costs. Planning, monitoring, and managing your cash flow ensures that your business remains financially healthy and capable of sustaining growth.

For those looking to put their trucking company’s growth on the fast track, Mantis Funding’s revenue-based financing options can be an effective solution. Whether you’re funding to expand your fleet, invest in technology, or support day-to-day operations, revenue-based financing offers flexibility and speed in accessing the capital you need.

Tailored to growing trucking companies, Mantis Funding helps fuel your business’s growth ambitions, providing financial support precisely when you need it.

Contact us to learn more about our innovative financing solutions today, and empower your trucking company with the financial agility to compete and succeed in the fast-paced industry.

Mantis Funding avatar

About Mantis Funding

Mantis Funding is a business financing solutions firm catering to small and mid-sized business owners in the United States.